Privacy Policy

Effective Date: August 22, 2025

HRD IBIKKG (“we”, “application”, or “service”) respects the privacy of employees
(“you”). This Privacy Policy explains how we collect, use, disclose, and protect
your personal information when you use our HR application for attendance,
leave requests, sick leave, approvals, and other HR administration purposes.

1. Information We Collect

We may collect the following types of information:

  • Employee Identity Data
    Full name, Employee ID, position, department, email address, phone number,
    and other information required for employment administration.
  • Attendance & Activity Data
    Check-in/check-out records, attendance history, work schedules,
    leave requests, sick leave requests, approvals, and other HR-related activities.
  • Location Data
    GPS location may be collected during attendance check-in/check-out
    to verify employee presence and support company attendance policies.
  • Device Information
    Device model, operating system version, application version,
    IP address, device identifiers, and technical logs required for
    security, troubleshooting, and support.
  • Supporting Documents
    Documents uploaded by users, such as medical certificates,
    leave supporting documents, or other files related to HR processes.

2. How We Use Information

We use collected information to:

  • Manage employee attendance and verify check-ins/check-outs.
  • Process leave, permission, and sick leave requests.
  • Support approval workflows and employee administration.
  • Provide HR and management reports.
  • Improve application performance, functionality, and security.
  • Provide technical support and troubleshooting.
  • Comply with applicable legal, regulatory, and company obligations.

3. Push Notifications

The application may use push notification services, including
Firebase Cloud Messaging (FCM), to deliver important notifications such as:

  • Attendance notifications.
  • Leave, permission, and sick leave status updates.
  • Approval requests and approval results.
  • Announcements and HR-related information.

4. Data Sharing

We do not sell, rent, or trade your personal information to third parties.
Information may be shared only when necessary with:

  • Company Management and HR Personnel
    For employee administration and operational purposes in accordance
    with company policies.
  • Authorized Service Providers
    Such as cloud hosting providers, security providers, backup services,
    and technical support providers that assist in operating the application.
  • Legal Authorities
    When disclosure is required by applicable law, regulation,
    legal process, or governmental request.

5. Data Security

We implement reasonable administrative, technical, and organizational
safeguards to protect personal information against unauthorized access,
disclosure, alteration, or destruction. These measures may include
authentication controls, encryption, logging, and access restrictions.

While we strive to protect your information, no method of electronic
transmission or storage is completely secure. Therefore, we cannot
guarantee absolute security.

6. Data Retention

We retain personal information only as long as necessary for business,
operational, legal, and regulatory purposes. When information is no
longer required, it will be securely deleted, anonymized, or archived
according to company policies.

7. Employee Rights

You may have the right to:

  • Access and review your personal information.
  • Request correction of inaccurate or incomplete information.
  • Request deletion of certain information where permitted by law and company policy.
  • Raise concerns regarding privacy and data protection practices.
  • Contact HR or system administrators regarding your personal data.

8. Children’s Privacy

This application is intended solely for authorized employees and staff.
We do not knowingly collect personal information from children under
the age of 13.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will
be posted on this page, and the updated version will be indicated by
the Effective Date shown above.

10. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy,
please contact us:

Email: ict@kwikkiangie.ac.id
Address:
IBIKKG
Jl. Yos Sudarso Kav. 85 No. 87
Sunter Jaya, Jakarta Utara 14350
Indonesia

This Privacy Policy applies to the HRD IBIKKG mobile application and related services.